Virtual Administration

About Us

Virtual Administration offers hourly rate admin support to businesses on an ad-hoc, short or long term basis. Including; typing, spreadsheets, database cleansing, website editing, article writing, mailmerge, powerpoint presentations, internet research, event organisation. No need to employ, provide office space or training - everything is done virtually.

Declare Independence and work with a VA

If you're a busy entrepreneur and want to show your self determination and are happy to delegate work - then you need the help of a Virtual PA. If you're really serious about growing your business from home you can't possibly wear every single hat successfully and can easily spread yourself too thinly. If you run your business from home and want to give that impression of looking bigger – then work with a Virtual PA. You don't have to employ someone. Having your own PA gives a little prestige and shows that you're happy, confident and trusting when delegating work. Plus, working with a good PA lets you concentrate on other areas, letting them get on with sorting your daily/weekly activities and of course acting as that expert gate keeper. Having a virtual PA on board gives you: Independence to move forward Having someone to rely on Take the load when something goes a miss, for example children being poorly Ideal situation whereby you can ask your virtual PA to cancel that important appointment with a client and reschedule while showing a professional, confident front. Most sole traders/entrepreneurs are so busy wearing 20 different hats, tying themselves in knots and forget the purpose of ‘enjoying life' – isn't that why you decided to go self employed anyway… Having the independence to go and do – leaves you relaxed and happy that your virtual PA is fielding your emails, answering them on your behalf, building relationships with clients, suppliers, business colleagues, booking your appointments and dealing with letters and reports. If you've already got a busy family life and spend your time driving from meeting to meeting – the last thing you want to do on your return home is type up your notes from the day's event before you forget what was said. Find time in your day to speak with your PA and give them the information verbally over the phone. They're most likely far better and quicker than you at typing and setting the letter/email/report out to look good, accurate and professional. If you are a new business or have been going a good while, give yourself some credit and delegate and give someone else the responsibility. Use the professional support offered by Virtual Assistants. To find out more information please contact Tracey Clarke on tracey@virtual-administration.com or call on 07939 935755.

A guide to choosing a Virtual Assistant

Always the obvious choice is to go by word of mouth, if a business colleague of yoursalready uses a fantastic, can’t be without Virtual Assistant then that’s usually the first portof call.Your local Chamber of Commerce or Business Link is a good source of information butVirtual Assistants are still quite new as a category in most business directory listings. Yougenerally need to look under business services, secretarial services or office supplies.The Internet is your next search – Google terms like virtual assistant or virtual admin willstraight away bring up a list of Virtual Assistants to choose from.What specific help do you need with your admin?Have a think and write down what support you require – look at the different servicesoffered by the numerous Virtual Assistant websites, there are loads to choose from.Check out the pricing, not all Virtual Assistant websites show clearly what they charge perhour, plus some do monthly deals and contracts.There should be testimonials on the websites, which enables you to make contact and askwhat kind of service they get from the Virtual Assistant they’re using.Be direct and find out how long they take on jobs and what they’re turn around time is ondeadlines.Last but not least, try out a Virtual Assistant, just a couple of hours support work and seewhat they can provide. There are no tie-in contracts on an hourly rate, so you’ve nothingto loose by testing them out – remember you’re in control of how much you spend.

Is a Virtual Assistant a luxury in a Recession

In a recession when the knee jerk reaction is to cut back on employment wages and look at moreeconomical ways of getting jobs done, a manager has 2 choices:• Do the work him/herself• Look for someone freelance to subcontract the work toHaving a Virtual Assistant in a recession can fall both ways of the argument.On the plus side, it definitely saves money on employment, all those costs associated with sick,holiday, NI, pension contributions etc. plus providing them with office space and equipment.A VA (Virtual Assistant) on an hourly rate gives you much more control of how much you spend perweek or month, which can quite easily fluctuate from week to week.You get a definitive idea on how long a job takes and costs, especially for jobs like populating aspreadsheet of new contact details or phone calling to follow up emails and mail shots – remembertime is money…On the other side, as an established Virtual Administrator I have the choice to take on a new clientor not. I can make a decision as to whether a potential client would be better doing their ownadmin work if it only involves 1 hour’s support per month and they show no great ambition to growtheir business.But from the businesses perspective, by using the skills of a VA, this will free up time for them toconcentrate on other areas of their marketing, selling and growing business strategy.Having a VA in a recession really does boil down to these 2 facts:• Can you afford to pay someone on an hourly rate to look after your admin functions?• And do you think by freeing up your time to concentrate on other areas of yourbusiness will benefit you in the long term?A VA working for small businesses can:• Look after your appointments• Reply to your emails on your behalf• Populate your ever growing contact spreadsheet with business cards• Type up reports, quotes and help with form filling and grant applications• Sort out your invoices and chase up late payments• Create articles, press releases, write ups on your business• Update your website with fresh content and pictures• Make sure your website comes high up when people search on GoogleThis gives you a good list of jobs that would tie down a person who really needs to get outto meetings, appointments and network events.

Specialist Services

Monthly Start-up Pack for Sole Traders 5 hours Virtual Admin Support per month for £80.00 per month Here are some examples of what support is available: • Dealing with enquiries on behalf of a business and providing information to prospective clients/customers • Creating letters, emails and reports, the actual content • Populating your spreadsheet or database with business cards collected from networking • Creating spreadsheet lists of contact details for email and letter campaigns •

Trade Bodies / Associations

IVAA International Virtual Assistance Association Derbyshire & Nottinghamshire Chamber of Commerce Sheffield Chamber of Commerce STEM Derby Education Business Partnership Business & Education South Yorkshire

Opening Times

Monday to Friday 9.00am to 6.00pm

Trading Since

2003

Payment methods accepted

• Cash
• Cheque
• PayPal
• Bank Transfer

Other Services

• Free Parking
• Buy Online
• Delivery Service
• Customer Service / Helpline
• Customer Loyalty Schemes
• Direct Debit
• Standing Order

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